Your compliance team is doing data entry, not compliance work.
At most mid-sized research institutions, IRB and IACUC coordinators spend the majority of their time on administrative pre-checks that could be automated — verifying CITI training, checking consent templates, confirming required documents. The actual substantive review work gets squeezed into whatever time is left.
IRB submissions bounce back 2–3 times for missing CITI training records or expired consent templates
IACUC protocols sit in queue for weeks because nobody flagged the expired animal welfare training
Compliance coordinators spend 60–70% of their time on administrative pre-checks instead of substantive review
IBC submissions lack congruence checks against grant applications, creating regulatory exposure
Cross-committee coordination (IRB + IACUC + IBC) is handled entirely by email and spreadsheet
"We use Huron for grants, Click for compliance, Banner for finance, CITI for training, and email for everything in between. Nobody has connected them. Every handoff is manual. Every deadline is tracked in a spreadsheet."
— Research Administrator, Mid-Sized R2 University
Measurable results in weeks.
Faster IRB approval cycle
With pre-screening automation
Reduction in first-round bounce-backs
Via completeness pre-checks
PI time spent on admin compliance
Reducible to under 20% with automation
Compliance violations from expired training
With automated CITI monitoring
Six automation modules. One connected compliance operation.
Submission Pre-Screening
Automated completeness checks before a protocol enters the queue. CITI training verification, consent template validation, and required document checklist — all checked against live data before the coordinator ever opens the file.
Huron/Click · CITI Program API · eRA Commons
Reviewer Assignment & Routing
Intelligent routing based on protocol risk level, committee workload, and reviewer expertise. Automatic conflict-of-interest screening. Escalation triggers when reviews exceed SLA thresholds.
Huron IRB · Click Commerce · Outlook/M365
Cross-Committee Coordination
When a study requires IRB + IACUC + IBC review, automated coordination ensures parallel processing instead of sequential queuing. Status updates flow between committees without manual handoffs.
Huron · Click · Internal workflow engine
CITI Training & Expiration Monitoring
Automated monitoring of CITI training status for all investigators and key personnel. Proactive alerts 30/60/90 days before expiration. Blocks new submissions from personnel with lapsed training.
CITI Program API · Huron · Email automation
Continuing Review & Amendment Tracking
Automated reminders for continuing review deadlines. Amendment tracking with version control. Automatic notification to all study team members when protocol status changes.
Huron/Click · Banner · M365
Regulatory Reporting Automation
Automated compilation of OHRP reportable events, adverse event tracking, and annual reporting data. Audit-ready documentation generated automatically from existing system data.
Huron · OHRP portal · Internal reporting
How it works in practice.
R2 University with Huron IRB
Scenario
A mid-sized research university was experiencing a 3-week average IRB review cycle, with 40% of submissions bouncing back in the first round for missing CITI records or incomplete consent templates.
Automation Built
Pre-screening automation that checks CITI status, validates consent templates, and confirms all required documents before submission enters the queue.
Result
First-round bounce-backs dropped from 40% to 8%. Average review cycle reduced from 21 days to 13 days.
Community College with Click Commerce
Scenario
A growing community college with an expanding research program was managing IRB and IACUC reviews with a single compliance coordinator who spent most of their time on administrative tasks.
Automation Built
Automated routing, CITI monitoring, and cross-committee coordination that eliminated the manual handoffs consuming 60% of coordinator time.
Result
Coordinator time on administrative tasks reduced from 60% to 25%. Capacity to support 40% more active protocols without additional staff.
Related Research Services
Let's map your compliance workflow.
A 30-minute discovery call is enough to identify your highest-impact automation opportunity and give you a clear picture of what's possible with your existing Huron or Click instance.